What should be done to an employee’s access when they change roles or leave an agency?

When an employee changes roles or leaves an agency, it is essential to revoke or update their access based on their new role. This practice is critical for maintaining data security and protecting sensitive information. As employees transition to different positions, their access rights must reflect their current responsibilities. This ensures that they only have access to the data necessary for their job functions, thereby minimizing the risk of unauthorized access to information that is no longer pertinent to their role.

Revising access upon role changes or terminations prevents potential misuse of sensitive information and helps an organization remain compliant with security protocols and regulations. It is good practice to conduct regular audits of user permissions to ensure that only authorized personnel have access to specific data, aligning access controls with the principle of least privilege.